Privacy Policy for ThePilot HR App
ThePilot HR App (“we,” “our,” or “us”) values your trust and is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR application (“App”).
1. Information We Collect
We may collect the following types of information:
Personal Information: Name, email, phone number, address, gender, date of birth, employee ID, job title, department, salary details, and emergency contacts.
Employment Data: Attendance records, leave applications, performance reviews, payroll details, and work history.
Usage Data: Device information, log files, IP address, and interactions within the App.
Uploaded Documents: Resumes, ID proofs, certificates, or other HR-related documents.
2. How We Use Your Information
We use collected information to:
Manage employee records, attendance, and payroll.
Facilitate communication between employees and employers.
Provide HR-related insights and reports.
Ensure compliance with applicable labor and employment laws.
Improve and personalize user experience.
Enhance app security and prevent fraud.
3. Data Sharing & Disclosure
We do not sell or rent your personal data. Information may be shared only with:
Employers/HR Departments: For managing employee-related activities.
Service Providers: For secure hosting, payroll processing, or analytics.
Legal Authorities: If required by law, regulation, or legal process.
4. Data Security
We implement industry-standard measures such as encryption, secure servers, and restricted access to protect your information. However, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.
5. Your Rights
Depending on your jurisdiction, you may have the right to:
Access your personal data.
Request corrections or updates.
Request deletion of your data (subject to legal and contractual obligations).
Withdraw consent for data processing.
6. Data Retention
We retain personal data only as long as necessary for employment purposes, compliance with laws, or as required by contracts.
7. Children’s Privacy
ThePilot HR App is not intended for use by individuals under 18. We do not knowingly collect personal information from minors.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be notified through the App or by other communication means.
9. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us at:
📧 Email: sathak@thepilot.in